Reading Length: 3 minutes
I love my calendar. We’re best friends. It keeps me accountable to my goals whenever I feel like slacking for eternity. So I’ll share what I’m doing with my calendar to get daily doses of productivity:
1. Time blocking
This is something I also mentioned many times since I am so such a firm believer in schedules and routines. I time block everything. I time block my work, my hang outs and even my mental breakdowns. I’m kidding. I don’t do that. That’s spontaneous.
But life can happen and things can pop up which can wreck my schedule. I already expect that it’s completely normal. I just adjust accordingly if things really do pop up. The point of a schedule is not to confine you. It’s not a jail cell. I just treat it as a guidance, not as a requirement. But I seriously try to protect my most important activities at all costs. Maybe even more than my bank account.
2. Setting reoccurring activities.
If I noticed that there’s an activity that I do practically on a consistent basis every week, then I will try to set it as a reoccurring activity. For me, this is dance, exercise, lunch, dinner and my morning routine. This saves me time and energy so that I don’t have to keep reminding myself to do the activity. This also relates back to “Atomic Habits” by James Clear in this format:
“I will [DO THIS] on [DATE] in [PLACE] at [TIME].”– James Clear, author of “Atomic Habits.”
Now, my brain is wired to detect whenever it’s time for exercise every weekday at exactly 10:30am. At this point, my activity streaks are stronger than my Snap Chat streaks.
If I have activities that are very similar with one another, I try to batch it all together. This includes mundane tasks such as checking emails, finishing up chores, or returning messages. Sometimes I feel like I’m in a race like Mario Cart to finish everything at once. Meanwhile, my important activities are reserved solely for one single time block which is to be protected at all cost. It starts with reflecting on this question:
“What are the similar activities in my day that I can batch together?”
4. Color Coding.
Google Calendar already gives you the option to sort by different colors. So depending on the type of activity that I want to do, I usually have a color for it already. To do this, I identified all the different categories for the activities I do on a weekly basis first. For example, here are my labels:
- Blue color = relaxing or social activities (Ex: guitar, piano, walking, dance, friends, family).
- Purple color = task errands or chores (Ex: pay my parking ticket. I get a lot of tickets…).
- Purple color = my most important activities (Ex: YouTube, blogging, schoolwork).
- Pink color = self-development activities (Ex: Spanish, guitar, piano).
- Green color = school work
5. Setting strategic breaks.
I always make it a priority to schedule recovery time through my pleasurable activities. This includes exercise, playing the guitar, taking walks and reading.
For example, I will try to schedule a work out session in between my study sessions in order to recover my energy back. I find that whenever I move my body, my energy seems to magically reappear again. It’s like exercise is a magic energy pill. Who needs coffee? Just kidding, I still need it.
Remember my tip about color coding well? Well, it complements this tip because I make sure that my calendar strategically has lots of blue colored activities which are relaxing activities for me to recover my energy back. So it’s important to always ask this question:
“When can I fit in a break in my schedule?”
Hope these tips help you become best friends with your calendar too!
You may like these other posts!
- 7 Productivity Tips I Wish I Knew Years Ago
- Productivity: How I Get Things Done and Organize My Life
- 5 Ways to Stop Feeling Tired All the Time
- 5 Ways to Stop Feeling Tired and Boost Your Energy for College Students
Sign me up the weekly newsletter for more posts like this!